Pool Service Invoice Template
Download a free pool service invoice template (PDF, Word, Excel) with trade-specific line items, example invoice, and field-by-field guidance. Also try the free invoice generator.
Template preview
This preview shows the structure and recommended sections. Your download files contain the same layout in Word/Excel/PDF format.
BlueWave Pool Care
INVOICE
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Weekly service visit (flat rate) | 1 | $150.00 | $150.00 |
| Chemicals (chlorine, shock, algaecide) (if billed separately) | 1 | $150.00 | $150.00 |
| Filter cleaning / backwash | 1 | $150.00 | $150.00 |
| Minor repairs (o-rings, baskets) (if applicable) | 1 | $150.00 | $150.00 |
| Labor – technician (2 hours) | 2 | $95.00 | $190.00 |
Trade-friendly invoice line items
These are common line items/checks used by many pool service businesses. Edit, remove, or add items to match your service packages and local requirements.
- Weekly service visit (flat rate)
- Chemicals (chlorine, shock, algaecide) (if billed separately)
- Filter cleaning / backwash
- Minor repairs (o-rings, baskets) (if applicable)
- Seasonal opening/closing
- Green-to-clean recovery (if applicable)
How to use this pool service invoice template
- Enter your business details (name, phone, email, address).
- Fill in the customer information and job address (include unit # and access notes).
- Add clear line items (labor, materials, fees) and ensure totals match your pricing.
- Add payment terms and accepted payment methods.
- Save a copy for your records and send the invoice to the customer.
Tip: If you want a faster workflow, use our invoice generator to preview totals and print to PDF in your browser.
Field-by-field guidance
Use this table to fill the template correctly and reduce back-and-forth with customers. The goal is clarity: what was done, where it was done, and what the customer is paying for.
| Field | What to include |
|---|---|
| Invoice # | Unique identifier for bookkeeping and customer reference. Tip: use a prefix like INV-2026-001. |
| Invoice date | Date the invoice is issued. For recurring jobs, match your billing cycle. |
| Due date / terms | When payment is expected. Suggested: Service plans are billed monthly in advance unless otherwise agreed. One-time jobs are due upon completion. |
| Bill to | Customer name, phone/email, and billing address (if different from job site). |
| Job address | Where the work was performed. Include unit number, gate code, or access notes. |
| Description / scope | Short summary of the work completed. Keep it specific. |
| Line items | Break down labor, materials, and any fees. Include quantity, rate, and amount. |
| Taxes | If you collect sales tax, show the rate and total tax amount. |
| Payment methods | List accepted payment methods and where to send payment. |
| Notes / warranty | Add warranty limits, return-visit policy, or care instructions. |
Filled example (invoice)
Example only — use your real pricing, tax rules, and payment terms.
88 Lakeview Rd, Springfield, USA
Invoice #: INV-2026-001
Date: January 24, 2026
Bill To: Jordan Lee
Job Address: 455 Maple St, Springfield, USA
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Weekly service visit (flat rate) | 1 | $125.00 | $125.00 |
| Chemicals (chlorine, shock, algaecide) (if billed separately) | 1 | $140.00 | $140.00 |
| Filter cleaning / backwash | 1 | $155.00 | $155.00 |
| Minor repairs (o-rings, baskets) (if applicable) | 1 | $170.00 | $170.00 |
| Seasonal opening/closing | 1 | $185.00 | $185.00 |
| Labor – technician | 2 | $95.00 | $190.00 |
| Total | $965.00 | ||
Common mistakes (and how to avoid them)
- Not clarifying whether chemicals are included.
- Not recording water test results.
- Forgetting to list seasonal services separately.
- Not documenting repair approvals.
If you need to change the scope mid-job, document it in writing and update the invoice before the work continues.
FAQ
Should I record water test readings on the work order?
Yes. It builds trust and helps explain chemical charges or follow-up recommendations.
Can I bundle chemicals into the service price?
Yes. If you do, specify “chemical-inclusive” clearly so customers know what they’re paying for.
Related templates
Browse more: All templates · Invoice Templates